Why Training and Placement Cell is Important in an Institution? Empower Yourself with Training and Placement Cell Information to Succeed in Future Endeavour!
Abstract:
There is a very famous saying, “Be so good they can't ignore you”. This saying holds absolutely true to veracity even today. Training and Placement cells have to get the right people into the right place. Yes, there are many jobs in the market, but there is also a lot of talent and these need to be matched correctly. Students can have preconceived notions about
which company they want to work in?
or what kind of salary they want to get?
Many a time, these notions are far-fetched, as being students they do not really have an idea of what is going on the industry.
Here again, the placement cells have a job to illuminate them about the realities of the situation, and show the right place where they fit.
Keeping the dreams and aspirations of students in mind, training and placement cell primarily to undergraduate students is important so that they are industry-ready. Due to high competition in the present times, training students has become a tough and crucial mission.
The professional world is tough. There’s widespread competition for jobs, and not everyone gets a great opportunity. With their final semester already and on their mind, the students can be under a lot of pressure when it comes to placements. It can be very tough for the students mentally. That is why a university needs to have a good placement cell in place.
Keywords:
Training, Placement, Cell, Corporate, Employees, Industries, Recruiters, Structure, Functions, Process,
Learning Outcomes
After undergoing this article you will be able to understand the following
1. What's Training and Placement Cell?
2. Why a Training and Placement Cell is must for growth of the organisation
3. What's the functions of Training and Placement Cell?
4. What's the ideal structure of Training and Placement Cell?
5. What facilities are necessary in Training and Placement Cell in today's context?
7. How guiding students can be made more Purposeful?
8. How Training and Placement Cell can plan and develop a training program?
9 How Training and Placement Cell can plan and develop a placement program?
10. What criteria should be followed by Training and Placement Cell while short listing industries?
11. What's should be the budget for Training and Placement Cell?
12. Is Archiving data of Training and Placement activities necessary? If yes, Why?
13. How a Training and Placement Cell can do effective monitoring of students?
14. What kinds of analysis are highly preferred in Training and Placement Cell?
15. Conclusions
1. What's Training and Placement Cell?
The training and placement cell of Institute provides guidance and all the assistance to the students for achieving their career goals. The cell takes relevant steps in identifying the demands of the industry and prepares the students towards this need.
2. Why a Training and Placement Cell is must for growth of the organisation ?
The training and placement cell is fundamental for any student getting into a college. This department is essential as it brings the students high–quality placements and lots of opportunities. Start-ups and companies want to hire students nowadays who think out of the box, are spontaneous and have unconventional ways of thinking. The placement cell makes them industry-ready, making every student’s dreams of getting placed at reputed firms come true.
The placement cell is responsible for organizing various activities and events that help students develop essential skills and knowledge to secure a job in their desired field. It plays an important role in preparing students for the recruitment process.
Role of Training and Placement Cell
This cell continuously strives to help students in pursuing their career goals by acquiring employment-seeking skills and ultimately to attain desired employment. This is accomplished through building a strong partnership amongst students, alumni, faculty-members and industries.
Proper placement increases morale and efficiency of the employees and builds a good relation with the employer. A candidate who passes all the steps in the selection process is then offered the job. The placement problem arises when the selected candidate comes to the organisation for joining the job.
The placement cell in colleges is a dedicated department that acts as a liaison between the students and the corporate world. It provides students with the necessary skills, training, and opportunities to secure jobs after graduation, thereby contributing to their overall professional development and the success of the institution.
By collaborating with industry experts and companies, the training and placement cell can provide the students with a realistic understanding of the industry and the requirements of the job market. Experienced faculty and staff in a training and placement cell can also help the students develop their resumes, cover letters and other documents required for the job application process.
3. What's the functions of Training and Placement Cell?
The main functions of training and placement cell are the following
1. Career Counselling: This is the most important task of a placement cell. Students reach out to placement cell team only because they are uncertain about their careers. The placement cell of the business schools hire professional career counsellors who talk to the students and suggest the right path according to the opportunities outside.
2. Workshops: The placement department is responsible to conduct career workshops for students. Here, they call seasoned experts from the industry to talk to the students. These experts are called from every business arena so that the students can take a macro view of the industry.
3. Training and Development: Training and development is an inherent part of a placement cell. If a student wishes to take some special training or wish to acquire some certifications along with the academic course, the placement cell finds the right place to fit in the candidate.
4. Mock Interviews:
The placement cell of b-schools are responsible to conduct mock interviews. The students should be ready to face the real-life interviews before they move out of college. Placement cell ensures that every student gets the opportunity to experience a mock interview before the actual companies come to the college campus to pick their candidates.
5. Arranging Internships and Conducting Industrial visits:
If you are already a part of a business course, you know how internships and industrial visits are important. They are more important than the theories of classrooms. These visits are also planned and executed by the placement cell team. This adds to the overall development of the student.
6. On-campus placements:
Last but not least, a placement cell of business school invites companies and organizations to sell the talent for their growth. It is the team of the placement cell who talks to different organizations, and convince them to visit the campus and conduct interviews. Placement cell helps a student land in his or her dream job.
4. What's the ideal structure of Training and Placement Cell?
Today, many of the institutes are striving very hard to invite and bring the companies to their colleges and institutes for campus and off campus drives. Training and placement officers are requesting many human Resource managers in conducting campus drives. There are some institutes which are receiving good response from multinational companies and are capable of placing a good number of candidates. There are some institutes which starts inviting the companies during placement sessions. This may not be high output oriented. If companies are not responding to your invitations, then you have to think of reforming the training and placement activities. As it is said that if you want to cut the tree, sharpen the ax before doing it. We need to invite the companies throughout the year. For degree engineering colleges, the first three years should be utilized to prepare and train the students for placement drives. Final year should be only used for placement activities.
Students should be motivated to start preparing for their carrier from the first day of engineering itself. In this article, a placement department model and various activities to be conducted by them is presented. Employees related to this activity and department should always motivate the students for their career. Thus, members of this team should be true leaders and motivated motivators.
- Training and Placement Cell (Dean/Officer)
There should be one fully appointed, motivated member to coordinate all the activities of Training and Placement Cell. As illustrated in the above hierarchical picture this can be subdivided into following subdivisions.
- Industry Institute Interaction Cell (Associate Dean/ Coordinator)
There should be one central coordinator and one each for each department.
To excel the growth of any technical institution an active Industry Institute Interaction Cell (IIIC) should be responsible for the following activities:
- Contacting companies and research departments (govt / Non-govt) and signing MOU with them.
- Helping staff and students for internships, arranging industrial training and visits,
- Arranging interaction of staff and students with the industrialist, hR managers, alumni, about recent technologies, preparing for placements etc.
- Motivating the students for perusing certification (National/International)
- Motivating the staff and students to participate in the workshops and competition arranged by industries, research organizations, and academic institutes.(Workshop/conference/programming competition/ Paper presentations/ Design Contests)
Training Cell
This cell will be responsible for arranging semester wise extra training for the students. The trainings can be arranged in either vacations or during the academic schedule including Sundays. This cell should comprise of one coordinator and one member from each department of the institute. The duties of this cell can be
- Preparing the students for aptitude, soft skills and Psychometric test.
- Working on English communication with the students.
- Conducting Mock interviews for TI, PI, MR and HR
- Conducting Mock tests (Verbal, Nonverbal, aptitude reasoning, etc.)
- Training should be a proper mix of in house training and trainings by experts.
- Company based tests are to be conducted according to the pattern of the company.
Entrepreneurship Development Cell
In order to develop entrepreneurship skills of the students, an active EDC cell is needed in any of the educational institute. This cell should conduct interaction of students and faculty with successful entrepreneur. This cell can also conduct some short term programs of up-to 15 days for the overall growth of the students.
Institutes should strive hard to motivate the students to start their own startups. Some Entrepreneurship Development programs must be conducted in the institute. along with this the institutes should also start a startup cell to motivate the students.
5. What facilities are necessary in Training and Placement Cell in today's context?
The following Resources are required for conducting placement activities
- A fully equipped lab empowered placement cell
- Computers with wifi
- Printers
- Scanners
- Auditorium
- Examination Hall
- Labs for conducting practices
- Social Media accounts
- Dedicated Phone / Mobile
- Practice School
- Well defined Recruitment process
- Accommodation
- Transport facilities as required
- Projectors
- Necessary software
7. How guiding students can be made more Purposeful?
8. How Training and Placement Cell can plan and develop a training program?
The process of training planning can be divided into four steps:
i) identify training needs and objectives;
ii) develop a training plan;
iii) develop the course design; and
iv) develop training materials.
The Training and Placement Cell activities on training aspects may include;
Organizing soft-skills training to improve the student's personality, Confidence level, Public Speaking skills, Conducting Mock Interviews, Group discussions.
Organizing subject/domain specific Technical Skills Training by Experts. Career counseling for pursuing higher studies.
The training and placement cell can design a training session considering on the outcomes of needs identification and assessment outcomes.
- Learn about the people you will be training.
- Determine the needs of your target audience.
- Consider the scope of your organization's needs and resources.
- Develop specific objectives for the training.
- Develop the content of your training session.
- Using material already in existence:
- Assess training needs: The first step in developing a training program is identifying and assessing needs.
- Set organizational training objectives:
- Create a training action plan:
- Implement training initiatives:
- Evaluate & revise training:
Training program sample
9. How Training and Placement Cell can plan and develop a placement program?
- Practice quants questions on a constant basis.
- Solve previous year exam questions and mock sample questions as final revision.
- Read interview experiences of previous year candidates to get a better idea of hiring.
- If possible, talk to employees working in the same company.
This roadmap can be implemented by the training and placement cell with creating proper placement program.
- Find the Right Service. First, you need to search for placement services in the specific industry you're looking for a position in.
- Register. Register your interest with each service.
- Apply.
- Provide Your Resume.
- Take Qualifying Tests.
- Interview.
10. What criteria should be followed by Training and Placement Cell while short listing industries - considering industries and students ?
Placement cell will be responsible to invite the companies on the basis of the following parameters:
- Job Profile and Growth Prospects
- The package being offered by the company
- Past record of recruitment
- Feedback from the Alumni regarding the company
- Relationship between the company and institution.
It is highly preferred that picking the right kind of Campus Job ensures you maintain your reputation in the market. Though it will be very difficult to say no to campus placement, if you believe your students are not suitable for a particular job then you are prudent to say no.
Companies would greatly respect if you are upfront and most likely to visit you for a job that suits your student. The last thing you want is to agree for every campus jobs and couldn’t get even one student placed. Companies will most certainly avoid any contacts with you as it wastes their time and spoils a HRs reputation and may even affects his job to an extent.
Likewise, Follow Code of Conduct, Criteria, Rules and Regulations for Training and Placement Cell in shortlisting companies.
A. ELIGIBILITY & REGISTRATION
1. Students should register their names by submitting Students' Data Sheet as per the prescribed format given by Department of Training and Placement Cell. Only those students who have registered are eligible to participate in the placement activities.
2. Campus placement is a facility provided for the students. Registration is compulsory. Students not interested in placement are advised not to register for placement.
3. Students will be allowed to have a single job offer only. However, already placed Students may also be allowed to appear for "Dream Company". Once a student bags a job offer from a dream company, he/ she will not be allowed to participate in any campus recruitment process at all. Moreover, already placed students but not placed in "Dream Company" may also be allowed for two job offers after completion of 80% placement of registered and eligible students of individual discipline.
4. Backlogs:
Students having backlog of 4 or more courses are not permitted to register for placement. Such students are advised to clear the backlogs and then register after the July-November end semester examinations. However, extended students can register in case of non-completion of course/project requirements in their last two semesters.
5. The eligibility criteria imposed by the visiting company will be the final.
6.The eligible / registered students must attend all the training programmes / workshops arranged by department.
7. Department placement coordinator is the single point of contact for the concerned department Students. For all kinds of clarifications & communications (such as registration for placement assistance, updating the database, etc.,) should be executed through the concerned department placement coordinator and HOD.
8. During induction, most of the companies insist on Passport and PAN card. So, the students are expected to apply for the same at the earliest. A copy of PAN card should be submitted in the Training and Placement Cell.
9. Students may have to manage with their own transport arrangements to return home, inform their parents well in advance, if the proceedings on the date of interview continue till the late evening.
10.Based on the directions given by the companies, students may be sent to attend pooled campus placement drives in other colleges. Students should inform their parents about the placement process, venue, and timings in advance.
11. Students attending campus interviews should adhere to the following instructions,
(a) Report at the venue of pre-placement talk and interview as per the instructions.
(b)Students should carry minimum 5copies of their resume, photocopies of all Original certificates, 5 pass port size photographs.
(c)A student in casual dress will not be allowed for the PPT / Recruitment Process.
12.TPO aims to provide placement assistance for all final year students. Placement is a privilege extended to the students but can't be claimed as a matter of right.
B. RESUME
13. Students are expected to follow the institute resume template available in the placement website /Departmental Training and Placement Coordinators for preparing the resumes.
14. The details given in the resume have to be genuine and any student found violating this rule will be disallowed from the placement for the rest of the academic year.
C. PRE-PLACEMENT TALKS (PPT)
15. Students should be seated in the venue 15 minutes before the scheduled start of the PPT.
16. Students interested in a particular company, can attend its PPT.
17. Any clarification regarding salary break-up, job profile, place of work, bond details,date of joining etc. must be sought from the companies during PPT or interview.
18. DRESS CODE: Students must be formally dressed / Uniform whenever they participate in any interaction with a company.
The training and placement office reserves the right to refuse permission to a student to attend the selection process/PPT, if they do not dress up formally. Students are expected to know the norms for formal wear; for the benefit of those who claim ignorance, please note that the following are strictly not allowed:
* T-shirts with printed text; un-collared T-shirts;
* Shorts
* Jeans
* Shirt not-tucked in
* Chappals / flip-flops
D. PLACEMENT PROCESS
19. It is the responsibility of the student to check announcements / notices / updated information / shortlisted names etc. in the notice boards of Placement / Department Notice Board.
20. ATTENDANCE & PUNCTUALITY:
a) A student who applies and gets shortlisted is bound to go through the entire selection process unless rejected midway by the company. Any student who withdraws deliberately in the middle of a selection process will be disallowed from placement for the rest of the academic year.
b) LATE COMERS FOR APTITUDE TEST / GD / INTERVIEW may not be allowed to appear for the selection process.
21. DISCIPLINE:
a) Students should maintain discipline and show ethical behaviour in every action they take during the placement process. Any student found violating the discipline rules set by the company or defaming the institute's name will be disallowed from the placements for the rest of the academic year.
b) Students found cheating or misbehaving in the selection process (Test / GD / Interview) will be disallowed from the placements for the rest of the academic year.
E. JOB OFFERS
22.The copy of the offer letter is required to submit in the placement office.
23. If a student is offered a second job, he/she must give a letter of regret to the company, which offered the first job and a letter of acceptance to the second.
24. After accepting a job offer, if any student decides to withdraw his/her acceptance any time during the year, he/she must inform the company concerned through the TPO immediately.
25. Post Placement: For any reasons, if the Company will stop joining of candidates then College is not responsible for that.
Debarment/Blacklisting grounds for students:
26. Students may be debarred /blacklisted from the placement if he/she is found involved in any in disciplinary activity or engaged in malpractices practices.
27. Students giving wrong data / information in Training and Placement Coordinators, He/She will be debarred/blacklisted from the placement activities for the rest of the academic year.
28. Students cannot drop out from selection process once he/she has been shortlisted for further rounds after Aptitude Test. A disciplinary action will be taken against defaulter student/s.
29. Any kind of misbehavior/complaints reported by the company officials/faculty/staff/volunteers will be taken seriously & those evolve will be debarred/ blacklisted from future campus placements
30. For all matters not covered by the above regulations, the Placement Office will use its discretion to take appropriate decisions. The decision taken by this office shall be binding on all students/scholars.
Declaration to be taken from students
I, ( student's name ), have clearly understood the above mentioned points and I would like to register for the. placement.
Student Name:
Department:
Parent Signature
Student Signature
11. What's should be the budget for Training and Placement Cell?
The way the training is organized and the number of participants in the training are the two main factors that have an impact on the cost structure of any training. When budgeting, it might be good to consider whether there will be repetitions of the training, as especially in digitalized training the costs mainly arise from the preparative tasks of the trainer.
The factors that make up the costs of classroom training
- the preparations of the trainer
- the participants’ travel costs and travelling time to the training
- the time necessary for the participants’ active involvement during the training
- the travel costs of the trainer and working time during the training
- the potential temp arrangements for both participants and the trainer
- the training space, materials and refreshments
The factors that make up the costs of digitalized training
- the preparative tasks of the trainer
- the working time necessary to the trainer’s active involvement during the training
- the working time necessary to the participants’ active involvement during the training
- the online learning platform
Another way to determine the cost of training employees is through this simple formula: Total yearly salary (per employee) X 1-3% = training budget. Get the total amount you spend on each employee. Then multiply that by one to three percent of their salary.
The placement budget proposals should include requests for personnel, operations, and capital needs for the upcoming year. Personnel requests include the salaries, benefits, and any other costs related to current or expected new employees.
A recruitment budget is a financial document that companies, and specifically human resource departments, create to help them track and manage the money they spend on recruitment.
Summarily the ideal budget for Training and Placement Cell is in between 2-2.5 % of the estimated expenses of the institute or university.
12. Is Archiving data of Training and Placement activities necessary? If yes, Why?
The archives help identify patterns that might otherwise be quite hard to discern on the basis of present events alone. Primary sources offer a critical perspective to support students in interpreting how past events may have contributed to our current world.
Data archiving goals include contributing to effective data management, complying with regulations, preserving digital history, and recovering data from disasters if they occur. Specifically, they concern:
- Long-term storage. Archiving aims to guarantee that essential, inactive data stays accessible and undamaged for a prolonged period. It protects entities against data loses from hardware failures, system breakdowns, or technical changes.
- Cost optimization. Archiving frees up resources in active storage systems by shifting obsolete material to a different place. This enhances overall system performance and lowers the cost of high-performance storage options.
- Compliance and regulatory requirements. Laws require many industries to hold onto certain types of data for a specified time. Correct data preservation keeps companies up-to-speed with regulations.
- Historical reference and analysis. Archived data contains significant data lineage, insights, trends, and patterns from the past, even when it’s not currently operational. It might still contain information that helps make informed business decisions or forecast trends.
- Efficient data management. A well-organized data environment calls for well-preserved data. It keeps old material out of active storage locations, allowing users to identify and retrieve the information they want rapidly.
- Knowledge management: Critical institutional knowledge is frequently incorporated into historical data in organizations. Organizations often incorporate critical information into their historical data storage. Proper archiving guarantees that this information is available even when staffing changes.
13. How a Training and Placement Cell can do effective monitoring of students?
The training and placement cell monios students in a variety of ways. Here are some of their monitoring activities.
- Keeps track of the end-to-end Campus Placement process
- Improves student placement and retention rates
- Caters to the needs of all users
- Complete training records in a single place
- Organizes details and assigns responsibility
- Keeps everyone informed with automated communications
- Reporting of absences and comments / feedbacks
- Reduces risks by raising, tracking, and resolving issues
- Built-in reports to facilitate quick and simple reporting to regulators
- Incorporates information from other sources, and avoids duplication
- Does Skill mapping
- Schedule mock interviews, group discussions, and aptitude tests
- Catch statistics & analytics for the placement team
14. What kinds of analysis are highly preferred in Training and Placement Cell?
Every University/College want their students to get placed in a good company with a better package. They create the syllabus so, that students will gain the most knowledge out of the study period.
The most preferred training and placement data analysis are
1. No of students placed
2. % of students placed industry wise / department wise
3.offer range / salary per annum
4. Offer, Highest, average and median
5. Discipline wise placement
6. Type of company
7. Domestic placement
8. International placement
9. Demographics of placement
10. Entry qualification eligibility
11. Eligibility criteria of final examination
12. Selection process
Apart from the above there are many other needed analysis are carried out.
15. Conclusions
Wondering how placement cell helps students? “Climbing to the top demands strength and skills, whether it is to the top of Mount Everest or to the top of your career”. Training and Placement Cell carries out this uphill task relentlessly.
This cell continuously strives to help students in pursuing their career goals by acquiring employment-seeking skills and ultimately to attain desired employment.
This is accomplished through building a strong partnership amongst students, alumni, faculty-members and industries.
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