Chapter 8: Confirmation Letters: Verifying Details of an Agreement
8.1 Introduction Confirmation letters play a crucial role in professional communication. These letters are used to confirm and verify the details of verbal or written agreements, decisions, or arrangements made between two or more parties. Whether in a business deal, employment process, training agreement, or meeting confirmation, such letters help ensure all stakeholders are on the same page. They serve as written proof of what has been discussed and agreed upon, thereby minimizing the chances of confusion or miscommunication. 8.2 Definition A confirmation letter is a formal document sent to affirm the terms of an agreement, meeting, appointment, order, or contract that was previously discussed and accepted. It functions as both a summary and a formal acknowledgment of mutual consent. 8.3 Purpose and Importance 8.3.1 Purposes of Confirmation Letters To verify and document the terms of an agreement. To restate critical facts or decisions taken. To acknowle...